STAFF REVIEW PROCESS GUIDE
The Terms and Conditions of the charter contract (Article III, Section 3.6) authorizes the academy to employ or contract for personnel according to the position information outlined in Schedule 5 of the charter contract. Furthermore, the charter contract (Schedule 4, Oversight, Compliance and Reporting Agreement, Article II, Section 2.01) states that the Center may monitor and evaluate if the academy is staffed with qualified personnel and that appropriate background checks have been conducted.
Therefore, the Center conducts reviews of the academy‘s/educational service provider’s personnel records to ensure compliance with applicable law. Center staff will contact the academy to establish a review date. The scope of the review will include teacher certification, compliance with federal law, state and federal criminal background checks, as well as unprofessional conduct disclosure requirements. The timing of the reviews will be determined by the Center but will include prior notification to the academy. Please review the resources on this web page in order to better understand the scope of the Center’s staff review process.
The academy must provide evidence of a valid Michigan teaching certificate or permit pertaining to the current teaching position.
The Center will review credentials to ensure all school administrators, as defined by Michigan Department of Education, meet the proper certification/state continuing education clock hours requirements. Those employed as administrators on or before January 4, 2010, must complete the state’s Record of Continuing Education Credits for School Administrators form. This form documents the continuing education requirement which is six semester credit hours and/or 180 SCECHs every five years. Those hired after January 4, 2010, must either have an administrator certificate or be working towards one (enrolled in a program with six months of employment date and completing the program within three years).
Citations Related to Teacher Certification Michigan Compiled Laws
Michigan Department of Education Certification Resources
CRIMINAL HISTORY RECORD INFORMATION (CHRI) REQUIREMENTS
The academy must provide evidence of the following CBC documentation on all academy personnel as required by law. The following documentation will be reviewed:
Livescan Fingerprint Request
The date the academy personnel signed the Livescan Fingerprint Request form must be completed prior to hire. This is a form used by a Noncriminal Justice Agency (NCJA) when the agency is requesting an applicant or individual to complete a state and federal fingerprint background check. For a copy of the Michigan State Police’s (MSP) form, please click HERE.
The TCN on the CHRI results confirm that the results have been received.
Conditional Employment Release Date
The date the academy personnel signed the Conditional Employment form must occur prior to employment. For a sample template, please click HERE.
If CHRI results from a previous school district are on file, the employee must have agreed in writing to allow the sharing of the results. In addition, the academy must have completed an ICHAT on the individual. For a sample template, please click HERE.
NCJA User Agreement For Release of CHRI
A form used for a NCJA when the agency is requesting to receive CHRI for employment or licensing purposes (pursuant to an approved state or federal law). For a copy of the MSP’s form, please click HERE.
NCJA Local Agency Security Officer (LASO) Appointments
A form used for a NCJA that has access to CHRI is required to appoint an individual within the NCJA, who is the most knowledgeable about the agency’s CHRI process and is authorized to have access to CHRI. For a copy of the MSP’s form, please click HERE.
For further information please visit the Michigan State Police website. You will find a section for Audit information, Forms, Templates, Guidance, etc. issued by the MSP.
MCL Citations Related to CBC Requirements
UNPROFESSIONAL CONDUCT DISCLOSURE (UPC) REQUIREMENTS
The academy must provide evidence of the following UPC documentation on all academy personnel as required by law. The following documentation will be reviewed:
UPC Release Date
The date the academy personnel signed the UPC release form must occur prior to employment. Please note that the release form must contain the required Bullard-Plawecki Right-to-Know Act language. For a sample template, please click HERE.
UPC Request Date
The date the academy requested UPC information from the employee’s prior employer must occur prior to hire. For a sample template, please click HERE.
UPC Results or Date of Second Request
The UPC results/response from the prior employer or evidence that the academy has requested UPC information from the prior employer a second time.
MCL Citations Related to UPC Requirements
CENTER REQUIRED DOCUMENTS
Staff Roster – academy asked to complete and submit to Center prior to the on-site review.
Certification Form and MDE Permit Report– academy asked to submit to Center with copy of the academy’s MDE Permit Report. These are required to be submitted through Epicenter.
If you need additional assistance, contact the Center at (989) 774-2100.