Fall: October 1 – October 19, 2018
Winter (optional): February 11 – March 1, 2019
Spring: May 13 – May 31, 2019

The Center provides all of the 2018-2019 assessment windows and all assessment-related submission requirements in the Master Calendar of Reporting Requirements Assessment Guide.

Note: Schools with Labor Day Waivers from the Michigan Department of Education will have a customized assessment window that will be provided to them.

Please see the MAP-PS Assessment Requirements and Best Practices for a full description of the assessment administration requirements and best practices.

Please see Section 7b; Educational Goal and Related Measures and Section 7e; Methods of Pupil Assessment of your charter contract for the grade levels and subject areas you are required to assess.

No, administration of the winter assessment is not required.

• The winter assessment window is highly recommended, but not required.
• The Center does not calculate assessment participation during the suggested winter window, unlike the required fall and spring windows.
• If assessment administration extends beyond the close of the suggested winter window, the Academy can adjust the window on the MAP site.

Please see the MAP-PS Assessment Requirements and Best Practices for a full description of student accommodations.

Please see NWEA’s Accessibility & Accommodations FAQ for a full description of student accommodations as recommended by NWEA.

The Center obtains the number of students who completed the assessments from the MAP site, enrollment provided by the academy on the Assessment Coordinator Verification form, as well as academy-entered enrollment information from MSDS to complete participation calculations.

Extenuating circumstances (hospitalization, incarceration, etc.) prohibiting students from completing the assessment must be noted on the Assessment Coordinator Verification form. The Center may require additional documentation during the participation calculation process for clarification.

NWEA Partner Support
7 a.m. to 8 p.m. Eastern, Monday through Friday
877-4NWEA-TS // (877) 469-3287
techsupport@nwea.org
MAP Help Center for additional assistance

When creating and uploading the Class Roster File (CRF):

• Format the Student ID column as “Text” to ensure Excel does not automatically drop leading zeroes when saving, opening and/or uploading the CRF to NWEA’s MAP site.

Opening up a CRF

1. Save the file as a .csv file.
2. Right-click on the .csv file and select Open with… Select Notepad.
3. With the file open in Notepad, Select File => Save As.
4. Use the drop-down box to select the Encoding to be Unicode.
5. Remove the .csv from the file name and make sure the type is text.
6. Close the file in Notepad.
7. Open Excel.
8. Go to File => Open => go to folder where the file has been saved. NOTE: if the file isn’t shown, select the file type (which will probably say All Excel Files…) and using the drop-down box, select All Files.
9. Select the text file and open. A Text Import Wizard will pop up. Select ‘Delimited’ as the file type. Check the box; ‘My data has headers,’ then Next.
10. Click on the ‘comma’ box under delimiters, then Next.
11. Scroll through the file to find the UIC field. It will probably be called ‘Student ID.’ Highlight the field and select ‘Text’ in the Column data format box. Click Finish.
12. In the spreadsheet that opens, find the Student ID field, and highlight the entire column.
13. Right Click, select ‘Format Cells.’
14. Go to the number tab and select ‘Text.’ Hit OK, then save the file as an Excel sheet.

For the 2018-2019 school year, 3+ year cohort of assessed students are those that have been consistently enrolled at the academy on or before the fall count day of the 2016 academic year.

Additional information:

• The Center utilizes academy-entered enrollment information from MSDS to create academic reports for the academy. The academy is responsible for ensuring the MSDS data is correct.
• If there are less than ten 3+ year students in a particular grade level, the Center also includes 2+ year students (those enrolled on or before the fall count day of 2017) to comply with FERPA requirements.
• Enrollment information from the MAP site is not used for Academic Reports. However, the Center highly recommends that the academy populate enrollment accurately on the academy’s MAP site so the academy is able to create reports that demonstrate achievement and growth in relation to enrollment.

Create an additional class, or classes, on each assessment window’s Class Roster File containing 3+ year cohort students. Once this class is populated, the academy is able to disaggregate data using the various Class Report options on the MAP site.

The spring benchmarks for students who have been enrolled for three or more years at the academy are: